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5 Steps to Organizing Your Office Workspace

June 7, 2019  |  Comments

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1. Figure out what your workspace is

Not all workspaces are the same, so you cannot exactly organize them the same way. Some may be offices where all you need is a pen and paper, and others may be more industrial where you need more hardware and material handling equipment. Not all offices are the same, some are private whereas others are open. Many offices today have individual cubicles along with shared coworker spaces. It is important to understand the work environment when deciding how to organize a space.

2. Toss it or Keep it, what needs to stay and what needs to go?

What to toss and what to keep? For starters if you use something every day then you should keep it. If there is something that never gets used it should be tossed. Let’s say there are files that are never used but you want to keep them just in case. No matter what, those files and paperwork do not belong in your everyday workspace. Whether it is an office desk or hardware area, items that are not used every day should not be in your space. This leaves us with the “what next?” what do you do with those items that are important but not used often? For paperwork you can do one of two things. More millennials and others who work more with electronics would prefer to scan all the documents and save it as a PDF on the computer. For those who want something simpler and more olden day, a filing cabinet desk is a great fix to this problem. The one that A Plus Warehouse sells has locking doors to keep your documents safe, and it also has a bottom shelf for even more storage. The bottom shelf is deeper and is open so the items one could store there would be extra paper, printer cartridges, envelopes, and other supplies.

3. Storage

Now that you figured out what kind of space you are working with and what items you should trash and keep the next step is to find storage. Every warehouse, school, office, and conference room are going to need storage. Whether you are storing large bulky items, or smaller individual desk items, having a clutter free and preferably clear desk is a must. In every workspace a trashcan or recycling bin is a must have. There will always be trash or scrap paper in which you do not need and if you already have a bin to place it in then you are less likely to obtain clutter. Once you have a trash system in which you know what items or papers you do not need, the next step is to find a place to store other items.

Storage is important in all workspaces. Some areas may need small storage whereas others may need more industrialized storage. Cabinets are a good starter for storage in any work zone. Cabinets can range anywhere from a mini individual size to a massive heavy duty steel material cabinet. Many cabinets also feature a locking mechanism so any item you store can be safely locked up and out of reach from those unauthorized users. If you are looking for an in between cabinet that can work for a shared office or even large industrial space, our Control the Chaos Metal Cabinet is a good choice. With a high shelf capacity, and great durability, this cabinet has been a favorite of the A Plus Warehouse customers.

4. Organize

By this point you should know what items you are tossing, how to store your items, and what sort of storage suits your space. Now that its all figured out it is time to sort. You already know that important documents go in a filing cabinet, tools and bulkier items in a large cabinet, and smaller individual items in a small cabinet, so what’s left?

Every work zone is sure to have some excess chairs, computers, perhaps desks, and other large items that have no use at the time but potential for future use. For items like these you could have a separate room dedicated to those sorts of items. For smaller items that may fit, bulk storage is also a perfect storing system. Collapsible bulk containers are good because when they are in use they serve as an organizer but when you don’t need them, they can collapse to take up less space.

The most important step in organizing is to have the surface of your workspaces mostly clear. If an area is cleared away and clutter free, then you have more space to do your work.

5. Put it all together

The final step is to keep your space clean after having gone through the previous 4 steps. It is much easier to keep an area clean if you like an area. By this I mean if someone has old gross furniture then the desire to keep it nice will decrease. Because of this having nice looking furniture, comfortable seating, and a put together room is sure to make someone like their workspace and want to keep it clean. With all these steps complete you are sure to have that ideal clean area you have always wanted.

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